How we use your data is important to us
Leeds Trinity Students' Union (LTSU) is committed to protecting the privacy and security of your personal information. We aim to describe how we gather, store, manage and, where necessary, share your data in a clear, concise and open way, but if you have any questions or concerns regarding the handling of your data, please contact ltsuhr@leedstrinity.ac.uk and we will respond as soon as possible.
Privacy Statement- Why we hold data on you
As a membership charity, the data we collect on our students, staff, suppliers and contractors is important to us. We exist to support our students to reach their potential.
For students, we use your data to ensure you can vote in elections and stay updated, if you so wish, around events, sport clubs and societies, our advice provision, representation and voting. Additionally, you can opt in to receive communications from trusted partners of the Union about student life.
The following statements set out when and why we hold data on you:
Consumer Privacy Statement
Employee Data Privacy Statement
Suppliers, Contractor & Client Data Privacy Statement
Student Data Privacy Statement
Cookies Policy
What personal data we hold about you
When you allow the University to share data with the Union you provide us with the following information:
- Student ID
- Forename
- Surname
- Date of Birth
- Institution Email
- Course Programme
- Study Type (e.g. Undergraduate, Postgraduate Taught etc.)
- Gender
- Program Level
- Course Start and End Date
- Alternative Email
- Department that Course is in
How we acquire your data
- Through you opting into sharing it via the University at registration or through Evision
- Through you choosing to share it for the purposes of joining a Sports Club or Society (for example a next of kin emergency contact or dietary/access requirements for an event)
- Through a survey where you opt to provide us with information
How your data is acquired
Your data is processed:
By the Union
- Membership records through student opt-in during registration or via EVision which is shared by the University with the Union
- Advice Cases records through our Student Welfare Service (you are asked to opt into this before we will record data)
- Employee records should you be employed by LTSU
- Driving details for LTSU volunteers
- Election and referenda information should you be a candidate (including committee records for those elected) and whether an individual has voted or not (to note who you vote for is not data we hold)
- Event ticket sales including any data you disclose to us around access requirements
- Sports Club and Society membership records
By Sports Clubs and Societies
- Membership records are shared with Sport Club and Society Committee members where appropriate data protection training has taken place
By MSL
The provider of our membership system may use data to:
- Support the Union administration
- Support individual members with problems
- Identify bugs and fixes
- Provide training to Unions and their members
Further Information
Our registered address is Leeds Trinity Students’ Union, Brownberrie Lane, Horsforth, LS18 5HD.
Data held on our website is stored securely by MSL who runs our website.
Your rights in relation to your data include the right to be informed, have access to personal information, right to request rectification or erasure, restrict processing in certain circumstances, object to processing and/or lodge a complaint with a supervisory authority. Further information on your rights can be found on the ICO website.
At any time you can choose to unsubscribe from any emails you receive by clicking ‘unsubscribe’ on an email sent or updating your preferences under your profile area on the website.
Should you wish your data to be deleted from our website please email LTSUHR@leedstrinity.ac.uk
You also have the option of ‘opting in’ and ‘opting out’ of sharing your data when you register for the first time with the University through EVision. You can also go back to change these preferences by going onto Evision. Should you wish to ‘opt-out’ you can do this through Evision or by emailing LTSUHR@leedstrinity.ac.uk
You can update or change the information we hold on you on your my details page in your account. Should you encounter any issues with this you can email us at LTSUHR@leedstrinity.ac.uk
If you want to know what information is held on you, you can fill out a Subject Access Request Form
Should you have any questions about the way your data is handled please contact the SU Data Protection Officer at LTSUHR@leedstrinity.ac.uk
You can find out more information in our Data Protection & Information Security Policy.