Privacy

How we use your data is important to us

Privacy Statement

Why we hold data on you

As a membership charity the data we collect on our students, staff, suppliers and contractors is important to us. We exist to support our students to reach their potential.

For students we use your data to ensure you can vote in elections and stay updated, if you so wish, around events, sport clubs and societies, our advice provision, representation and voting. Additionally you can opt in to receive communications from trusted partners of the Union about student life.

The following statements set out when and why we hold data on you:

Consumer Privacy Statement

Employee Data Privacy Statement

Suppliers, Contractor & Client Data Privacy Statement

Student Data Privacy Statement 

 

What personal data we hold about you

When you allow the University to share data with the Union you provide us with the following information:

  • Student ID
  • Forename 
  • Surname
  • Date of Birth
  • Institution Email
  • Course Programme
  • Study Type (e.g. Undergraduate, Postgraduate Taught etc.)
  • Gender
  • Programme Level
  • Course Start and End Date
  • Alternative Email 
  • Department that Course is in

How we acquire your data

  • Through you opting in to sharing it via the University at registration or through evision 
  • Through you choosing to share it for the purposes of joining a Sports Club or Society (for example a next of kin emergency contact or dietary/access requirements for an event)
  • Through a survey where you opt to provide us with information

How your data is acquired

Your data is processed:

By the Union

  • Membership records through student opt in during registration or via EVision which is shared by the University with the Union
  • Advice Cases records through our Student Welfare Service (you are asked to opt in to this before we will record data)
  • Employee records should you be employed by LTSU
  • Driving details for LTSU volunteers
  • Election and referenda information should you be a candidate (including committee records for those elected) and whether an individual has voted or not (to note who you vote for is not data we hold)
  • Event ticket sales including any data you disclose to us around access requirements
  • Sports Club and Society membership records 

By Sports Clubs and Societies

  • Membership records are shared with Sport Club and Society Committee members where appropriate data protection training has taken place

By One Voice

The provider of our membership system may use data to:

  • Support the Union administration
  • Support individual members with problems
  • Identify bugs and fixes
  • Provide training to Unions and their members

 

Further Information

Our registered address is Leeds Trinity Students’ Union, Brownberrie Lane, Horsforth, LS18 5HD.

Data held on our website is stored securely by OneVoice who run our website.

Your rights in relation to your data include the right to be informed, have access to personal information, right to request rectification or erasure, restrict processing in certain circumstances, object to processing and/or lodge a complaint with a supervisory authority. Further information on your rights can be found on the ICO website.

At any time you can choose to unsubscribe from any emails you receive by clicking ‘unsubscribe’ on an email sent or updating your preferences under your profile area on the website. 

Should you wish your data to be deleted from our website please email LTSUHR@leedstrinity.ac.uk

You also have the option of ‘opting in’ and ‘opting out’ of sharing your data when you register for the first time with the University through EVision. You can also go back to change these preferences by going onto Evision. Should you wish to ‘opt out’ you can do this through Evision or by emailing LTSUHR@leedstrinity.ac.uk

You can update or change information we hold on you on your my details page in your account. Should you encounter any issues with this you can email us at LTSUHR@leedstrinity.ac.uk

If you want to know what information is held on you, you can fill out a Subject Access Request Form

Should you have any questions about the way your data is handled please contact the SU Data Protection Officer at LTSUHR@leedstrinity.ac.uk

You can find out more information in our Data Protection & Information Secruity Policy. 

 

Further information on how we use cookies

Leeds Trinity Students’ Union (“we”, “our” or “us”) uses cookies on our websites. This statement explains how we use cookies when you visit our website and online applications (our “Sites”). By accessing, browsing and using our Sites, you confirm that you accept this cookie policy and that you consent to our use of Cookies on your computer or smart device as set out in this cookie policy.

What are cookies

Cookies are small text files that store information on your computer or smart device when you access certain websites. Cookies allow us to recognise your device when you visit our Sites and they enable us to store certain information about your preferences, for example your local store. Cookies make it easier for you to maintain your preferences and help us customise the Sites to suit your preferences.

How can I prevent cookies being used

You can, should you choose to, disable the cookies from your browser and delete all cookies currently stored on your computer or smart device. You can find out how to do this for your particular browser by clicking "help" on your browser's menu or by visiting http://www.allaboutcookies.org/manage-cookies/index.html.

However, please be aware that should you choose to disable cookies from your browser it may prevent you from taking full advantage of our Sites and some of our Sites may fail to work properly which will greatly impact on your use and enjoyment of our Sites. You will see from the section below headed "How we use cookies" that most of the cookies used by us are recognised as being essential cookies, which are required in order to make our Sites work.

How we use cookies

We use cookies on all of our Sites. However, we do not collect or store personal data via the cookies used on any of our Sites.

When someone visits one of our Sites we collect standard internet log information. We do this to find out things such as the number of visitors to the various parts of our Sites. We collect this information in a way which does not individually identify you.

If, in the future, we decide that we do want to collect personally identifiable information by using cookies, on any of our Sites, we will be up front about this. We will make it clear when we will collect such personal information, how we will collect it and what we intend to do with it.

1st Party Cookies

Google Analytics

These cookies are used to collect information (non-personal information) about how visitors use our Sites. We use the information to compile reports, which will help us to monitor our Sites performance and enable us to improve our Sites, where necessary. This cookie collects information in an anonymous form, including the number of visitors to our Sites, where visitors have come from and the pages they have visited.

Google Analytics has been assessed as posing a very low intrusiveness level to you however Google has produced a plugin for browsers that helps you to opt out of this form of analytics if you do not wish us to use it. Find out more:

3rd Party Cookies

Third party cookies are cookies that have been written on to your browser or device by a website that is different from the website you are actually visiting (i.e. by a site other than ours, in this case). We do not use 3rd Party Cookies.

 

 

Opening Times: Monday to Friday 9am - 5pm

Registered Office: Leeds Trinity Students' Union, Brownberrie Lane, Horsforth, Leeds, LS18 5HD
Registered Charity Number: 1151574